Disclaimer: Following document is machine translation from original in latvian. For full up to date revision and any detailed questions, please visit refer to the original.
1. General Provisions
1.1. This Privacy Policy describes how Camphill Foundation “Rožkalni”, Reg. No.: 40008047404, legal address: Rožkalni, Rencēnu parish, Valmiera municipality, LV-4232 (hereinafter also referred to as the “Data Controller”) collects, processes, and stores personal data obtained from its clients and individuals who visit the website www.camphillrozkalni.lv (hereinafter referred to as the “Data Subject” or “You”).
1.2. Personal data is any information relating to an identified or identifiable natural person, i.e., the Data Subject. Processing is any operation related to personal data, such as acquisition, recording, transformation, use, viewing, deletion, or destruction.
1.3. The Data Controller adheres to the data processing principles established by law and can confirm that personal data is processed in accordance with applicable legislation.
2. Acquisition, Processing, and Storage of Personal Data
2.1. The Data Controller collects, processes, and stores personally identifiable information primarily through the website and email.
2.2. By visiting and using the services provided on the website or by making donations, you agree that any information provided is used and managed in accordance with the purposes defined in the Privacy Policy.
2.3. The Data Subject is responsible for ensuring that the submitted personal data is correct, accurate, and complete. Knowingly providing false information is considered a violation of our Privacy Policy. The Data Subject is obliged to promptly notify the Data Controller of any changes to the submitted personal data.
2.4. The Data Controller is not responsible for any losses incurred by the Data Subject or third parties due to the submission of false personal data.
3. Processing of Client Personal Data
3.1. The Data Controller may process the following personal data:
3.1.1. First name, last name
3.1.2. Date of birth
3.1.3. Contact information (email address and/or phone number)
3.1.4. Transaction data (purchased goods, delivery address, price, payment information, donation amount, etc.)
3.1.5. Any other information provided to us during the use of the website’s offered services and product purchases or through communication with us
3.2. In addition to the above, the Data Controller has the right to verify the accuracy of the submitted data using publicly available registers.
3.3. The legal basis for processing personal data is Article 6(1)(a), (b), (c), and (f) of the General Data Protection Regulation (GDPR):
- a) the data subject has given consent to the processing of their personal data for one or more specific purposes;
- b) processing is necessary for the performance of a contract to which the data subject is a party or to take steps at the request of the data subject prior to entering into a contract;
- c) processing is necessary for compliance with a legal obligation to which the controller is subject;
- f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, particularly where the data subject is a child.
3.4. The Data Controller stores and processes the Data Subject’s personal data for as long as at least one of the following criteria applies:
3.4.1. The personal data is necessary for the purposes for which it was collected;
3.4.2. As long as the Data Controller and/or the Data Subject can exercise their legitimate interests as defined by external regulatory acts, for example, to submit objections or to initiate or pursue legal claims;
3.4.3. As long as there is a legal obligation to retain the data, for example, under the Accounting Law;
3.4.4. As long as the Data Subject’s consent for the respective personal data processing is in effect, if no other legal basis for processing exists.
Once the conditions outlined in this clause cease to exist, the retention period for the Data Subject’s personal data ends, and all relevant personal data is irreversibly deleted from computer systems and electronic and/or paper documents containing the respective personal data, or such documents are anonymized.
3.5. To fulfill its obligations towards you, the Data Controller has the right to disclose your personal data to cooperation partners, data processors who perform the necessary data processing on our behalf, such as accountants, courier services, etc. The data processor is a personal data controller. Payment processing is ensured by the payment platform makecommerce.lv; therefore, our company transfers the personal data necessary for payment execution to the platform owner Maksekeskus AS.
Upon request, we may disclose your personal data to state and law enforcement authorities if necessary to defend our legal interests by preparing, submitting, and defending legal claims.
3.6. While processing and storing personal data, the Data Controller implements organizational and technical measures to protect personal data from accidental or unlawful destruction, alteration, disclosure, and any other unlawful processing.
4. Rights of the Data Subject
4.1. In accordance with the General Data Protection Regulation and the legislation of the Republic of Latvia, you have the right to:
4.1.1. Access your personal data, receive information about their processing, request a copy of your personal data in electronic format, and the right to transfer this data to another controller (data portability);
4.1.2. Request correction of incorrect, inaccurate, or incomplete personal data;
4.1.3. Delete your personal data (“right to be forgotten”), except in cases where the law requires data retention;
4.1.4. Withdraw your previously given consent for personal data processing;
4.1.5. Restrict the processing of your data – the right to request that we temporarily stop processing all your personal data;
4.1.6. Contact the Data State Inspectorate
You can submit a request to exercise your rights by completing a form in person at Rožkalni, Rencēnu parish, Valmiera municipality, LV-4232, or by sending a request electronically to the customer support service at camphillrozkalni@gmail.com.
5. Final Provisions
5.1. This Privacy Policy is developed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (April 27, 2016) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, which repeals Directive 95/46/EC (General Data Protection Regulation), as well as the applicable laws of the Republic of Latvia and the European Union.
5.2. The Data Controller reserves the right to make changes or additions to the Privacy Policy at any time and without prior notice. Amendments shall take effect upon their publication on the website www.camphillrozkalni.lv.